Author and Reviewer Policies

Please find all the information you need in the sections below.

Author standards

Eligibility

All articles must have a student as first author and corresponding author. The student must be enrolled at an accredited university/medical school.

The first author must submit the article using their institutional email address (e.g. @ac.uk, @.edu). The editors retain the right to contact the first author's institution to confirm their enrollment.

The research must be original and must not be published or submitted for consideration elsewhere.

Authors must agree to all numbered items under the copyright subheading. This must be signed by all authors.

Authors must submit a consent acknowledgement form.

Authors must submit an ICJME conflict of interest form if there are any conflicts of interest to declare.

Authors must adhere to the author ethics policy, style guidelines, and submission instructions.


Author Ethics

All authors must adhere to JSAMR policies on eligibility, copyright, conflicts of interest and confidentiality.

Misconduct or breach of any JSAMR policy will be investigated by the JSAMR editors and may result in the rejection of any submitted work and removal of any previously published work in the JSAMR.

Investigations may include but are not limited to, use of plagiarism detection software and journal indexing searches for detection of duplicate articles.

Breaches of any JSAMR policy or scientific misconduct may be reported to the author’s/authors’) institution(s) and to other parties deemed relevant by JSAMR editors.

Misconduct includes, but is not limited to, fradulent or misrepresentative data, unoriginal or incorrectly cited work, submission of previously published work, submission of work under consideration by another journal, submission of work under consideration by JSAMR to another journal.


Authorship

All authors must fulfil all ICMJE authorship criteria which may be found here.

(http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html)

Submission to the JSAMR or any subsequent changes must be accepted by all authors stated in the submission.


Originality

All submissions to JSAMR and all submission content must be the sole work of state authors.

The submitted work must not be published elsewhere, currently under consideration by any other journals, or be submitted to any other journals for consideration after submission to JSAMR.

Citations must be included for all submitted work following JSAMR citation guidelines.

Plagiarism and absence of citation of the ideas or content of other individuals work is a breach of author ethics and will not be tolerated by JSAMR.


Conflict of interest

All conflicts of interest must be disclosed to JSAMR. Conflicts of interest include any direct or indirect, financial or non-financial connections or interest associated with any submitted material, by any authors.

Conflicts of interest must be state on the title page of the manuscript. If there are no conflicts of interest please state “No conflicts of interest” on the title page.


Copyright

Authors who publish with JSAMR agree to the following:

  1. We are the authors of the submitted manuscript/submission as described in the JSAMR ethics policy.
  2. We have not excluded any individuals who qualify as authors from our submission to JSAMR.
  3. We agree to the submission of this work and to its publication, upon acceptance.
  4. We certify the originality of this work, and that it does not infringe upon any copyright.
  5. We declare that this work has not been published or is under consideration for publication elsewhere.
  6. We agree to not submit this article for publication elsewhere until a final decision has been received from JSAMR.
  7. We declare that any necessary ethical approval was obtained.
  8. We declare that any conflicts of interest have been disclosed.
  9. I take full responsibility for any breach of consent and/or violation of medical legal practices committed.
  10. I assume all legal responsibility for any infraction regarding information published by JSAMR on my behalf.
  11. We hereby transfer, assign, or otherwise convey all copyright ownership of the manuscript/submission in its entirety, including all text, figures, tables, pictures, and supporting documents, including any rights incidental thereto, exclusively to JSAMR, in the event that the manuscript/submission is published by JSAMR.
  12. We agree to immediate open access for any accepted manuscript/submission published by JSAMR.

Confidentiality

JSAMR’s confidentiality is based on the UK Data Protection ACT and the English law of confidentiality.

All patient information must be anonymised and authors should utilise only the minimum volume of patient information required to achieve the intended research purpose.

If personal medical information about an identifiable living individual is included, a JSAMR consent form must be obtained and submitted alongside the manuscript/submission.

If consent cannot be obtained then all patient identifiable details must be anonymised.

Anonymisation means that the patient or anyone else is unable to identify the patient with certainty.

Images may be anonymised by the removal of any patient identifiers.


Reviewer standards

Peer Review Process
  1. Article submitted.
  2. Editor-in-Chief/Deputy Editor evaluates whether article can be published.
  3. Publishable articles are sent to the appropriate Section Editor.
  4. The Section Editor sends the blinded article to three Peer Reviewers.
  5. Reviewers have 48 hours to respond, otherwise an alternative reviewer is selected.
  6. Reviewers have 2 weeks to complete their peer review.
  7. The Section Editor then compiles a peer review summary and sends a decision to the author.
  8. The Section Editor may choose to ‘accept with no revisions’, ‘accept with minor revisions’, ‘revise and resubmit’, or ‘reject with no resubmission’.
  9. If the Section Editor chooses ‘accept with minor revisions’ or ‘revise and resubmit’, the Section Editor should send the peer-review summary and decision to the Author
  10. JSAMR aims to respond to authors within one month of article submission.
  11. If revisions are required the author then has one month to make the suggested changes and resubmit the article.
  12. Articles that receive the editorial decision of ‘accept with minor revisions’ are reviewed by original reviewers.
  13. Articles that receive the editorial decision of ‘revise and resubmit’ are for major revisions and thus must re-enter the normal peer-review process.
  14. The submission may need to go through the peer review process multiple times, in which case each time revisions have been made peer reviewers have two weeks to respond and should address whether their suggested changes have been made.
  15. These should be summarised to the Section Editor as a complete repeat review is not necessary.
  16. Once/If the Section Editor chooses 'accept with no revisions' or ‘reject with no resubmission’, the Section Editor sends the peer-review summary, and decision to the Editor-in-Chief.
  17. The Editor-in-Chief reviews the summary and decision and responds to the author with the peer-review summary, and decision to accept.

Peer Reviewers

To ensure that prompt, high-quality reviews are sent to authors the information about Peer Reviewers will be stored for all JSAMR peer reviewers, including but not limited to:

  • Peer reviewer details: name, university, year, email, area of interest.
  • Accepted reviews
  • Declined reviews
  • Section editor rating
  • Time taken to complete reviews

Peer reviewers are required to have completed reviewer training and registration, and must adhere to all JSAMR policies.

Reviews must be accepted or declined within 48 hours and completed within two weeks.Peer reviewers are required to have completed reviewer training and registration, and must adhere to all JSAMR policies.

Peer reviews should maintain communication with Section Editors

Any problems must be communicated promptly with the Section Editor, or if appropriate Deputy Editors or Editor-in-Chief.


Reviewer Ethics Policy

Reviewers must decline to review any articles in which they have a conflict of interest. For example institutes with which they are affiliated, or from individuals they know personally.

Reviewers must not disclose the contents of the article or authors names or institutions to anyone but the Section Editors, Deputy Editors, or Editor-in-Chief. The reviewer may discuss the material with an appropriate senior, however, written consent must be requested and obtained from the Deputy Editors and Editor-in-Chief, prior to disclosure.

Reviewers must act professionally when representing JSAMR.


Reviewer Dismissal

Reviewers may be dismissed for any of the following:

  1. Behaviour deemed non-professional by the Section Editors, Deputy Editors or Editor-in-Chief.
  2. Complaints from Section Editors, Deputy Editors or Editor-in-Chief.
  3. Violation of the Review Ethics Policy.

Reviewer dismissal will be determined by a majority vote from the Deputy Editors and Editor-in-Chief.

Dismissal will be recorded in the reviewer database and any dismissed peer reviewers will be unable to reapply to be peer-reviewers.

Dismissal may be reported to the faculty, institution, or university of the peer reviewer if the misconduct is deemed sufficiently serious.


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